Sr. Assoc, Administrative Services

Job Description

Office Manager – Key Responsibilities

• Mailroom Management

• • Distribute incoming documents to designated mailroom slots and communicate with recipients.

  • Collect registered letters addressed to the company from the post office.

  • Maintain logs of incoming and outgoing shipments.

• Courier Service Management

• • Submit requests for sending documents and equipment via courier services.

  • Advise employees on courier ordering procedures and assist with account authorization.

  • Handle issues related to courier dispatch requests.

• Internal Communications

• • Send informational messages to employees.

  • Keep employee address records up to date.

• Reception Call Handling

• • Receive and route incoming phone calls.

• Access and Parking Passes

• • Issue guest, temporary, and permanent access passes and manage guest parking reservations.

• Facilities Vendor Coordination

• • Liaise with vendors (couriers, corporate taxi, electronic archive, landlord) to resolve office-related issues.

  • Authorize taxi usage, verify trip reports, coordinate with budget holders, adjust final reports with vendors, and prepare financial splits.

  • Review travel reports for business trips (ATH), coordinate with budget holders, adjust final reports with vendors, and prepare financial splits.

  • Review and approve contracts with vendors.

• Stationery Orders

• • Manage office supply procurement.

  • Collect information, place orders, and distribute business cards to employees.

• Holiday and Event Coordination

• • Decorate the office for New Year, distribute corporate gifts for New Year, Cycle Meetings, and Company Anniversary.

• Invoice Processing

• • Create purchase orders for facility services, verify and forward invoices to accounting, and monitor payments.

• Promo Material Logistics & Inventory

• • Organize delivery of promotional materials to the warehouse and distribute to employees.

  • Participate in annual inventory of promotional materials.

• Project Support – Clinical Training Program (CTP)

• • Act as Coordinator OCO: maintain training tracker, collect closing documents, conduct weekly check-ups, and send training materials to event coordinators.

• Office Relocation Support

• • Participate in office move planning and execution.

Secondary Job Description

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women's Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions.  Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants. 

Search Firm Representatives Please Read Carefully 
Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Annualized Salary Range

Annualized Salary Range (Global)

Annualized Salary Range (Canada)

Please Note: Pay ranges are specific to local market and therefore vary from country to country.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings: